Introducing Web Filing
Web Filing forms can now be accessed through the Web Filing menu option in myLTSA. The Director of Land Titles has set dates to retire PDF versions of land title forms.
The introduction of Web Filing forms is one of several steps towards streamlining land title submissions, increasing efficiency and accuracy, and maintaining a secure and reliable electronic filing system. The LTSA is working with major conveyancing software vendors to assist them with integrating modernized electronic filing capabilities into their software packages.
How to Initiate a Web Filing Submission
Web Filing is separate from the existing Electronic Filing System (EFS). There are a few easy steps to completing a Web Filing form:
- Begin by entering data directly into a Web Filing form
- Once the form is completed, download and print the filled-in execution copy
- Execute and witness the execution copy, then return to the Web Filing form to true up the electronic instrument.
- E-sign and submit the Web Filing form using myLTSA.
Helpful Tips for Web Filing
With the introduction of Web Filing, the Quality Verification Program has identified a significant number of submissions where the designate does not have the proper execution copy of the Web Filing form.
The execution copy must be a print of the Web Filing form the designate electronically signed. If the designate does not have an execution copy of the submitted form, the Registrar of Land Titles will likely require that the application be withdrawn and resubmitted.
To avoid quality verification issues in Web Filing, follow these tips:
- Always edit the existing Web Filing form. Do not delete a Web Filing form when you have a wet ink execution copy. This will void the execution copy and require you to create and execute a new form.
- Do not create or re-create a Web Filing form based on the contents of a Web Filing execution copy or PDF form.
- You must use myLTSA to edit an existing Web Filing form; you cannot edit a Web Filing form with 3rd party conveyancing software.
- You can edit an e-signed form; the designate will need to e-sign the form again after editing.
A number of resources and video tutorials are available to support customers’ transition to Web Filing and to help ensure compliance with the Quality Verification Program. Visit Quality Verification Resources and myLTSA Web Filing Help for more information.
Authorized Use of a Juricert Digital Certificate
Under the Land Title Act, only an individual who is issued a certificate by Juricert is authorized to use it to electronically sign land title documents. It is an offence to incorporate the signature of another person into a document, as outlined in section 168.7 of the Land Title Act.
Safeguarding the authorized use of electronic signatures is crucial to the integrity of the land title system. Please review Division 4, Part 10.1 of the Land Title Act for certification requirements, and E-filing Directions from the Director of Land Titles for conditions where a certificate may be revoked.
Register for a Web Filing Webinar
Attend a live webinar on Web Filing to see a demonstration of the system changes and capabilities. Learn how to:
- Know the difference between a Web Filing Form and a PDF Form Template
- Create a Web Filing package and add applications
- Set up your Juricert Certificate in myLTSA
- Set up your Property Transfer Tax payment authorization
- Submit an application to the Land Title Office
These live webinars provide an opportunity to ask questions about Web Filing. Each session is expected to last one hour and is eligible for a CPD credit.
- Register for the next available Web Filing webinar: Wednesday, May 12, 2021 at 11:00am
Web Filing has been designed with ongoing customer input and testing. Customer feedback is an essential component for the design of LTSA products and services in order enhance customer experience.
If you have feedback about your experience with Web Filing, please let us know by completing this form.