COVID-19 Notice: LTSA Front Counters Reopening September 2021

Please be aware that LTSA’s Land Title Office front counters are currently closed; all other operations continue as usual. Reopening plans are anticipated for the end of September 2021. Details including new visiting procedures will be shared in the coming weeks. Please visit ltsa.ca or follow us on Twitter for updates.

LTSAProfessionalsLand Title PracticeWeb Filing

Web Filing

Contents

Introducing Web Filing

The introduction of Web Filing forms is one of several steps towards streamlining land title submissions, increasing efficiency and accuracy, and maintaining a secure and reliable electronic filing system. LTSA is working with major conveyancing software vendors to assist them with integrating modernized electronic filing capabilities into their software packages. Currently, Web Filing forms are accessed through the Web Filing menu option in myLTSA Enterprise.

Replacing cumbersome PDF templates, Web Filing forms uphold the highest regulatory standards while providing an opportunity for continuous enhancements based on customer feedback and user testing.

Features of Web Filing:

  • Minimize defects through comprehensive form and package validation, supported by additional contextual help.
  • Complete applications wherever you are with a more mobile responsive system.
  • Access LOTR reference numbers.
  • Improved package information and management tools in the Web Filing dashboard include document numbers, links to imprinted instruments, status indicators for ‘submitted’ packages, and notification, search and filter functionality.
  • Eliminate redundant data entry by saving templates for reusable form data. Legal description is auto-populated based on the Property Identifier (PID).
  • Integrated systems allow switching between dashboards as you compile various forms to complete your package.
  • Eliminate version control issues since Web Filing forms are always current.

Resources

A number of helpful videos and practice guides are available to assist with your Web Filing submissions at help.ltsa.ca

Register for a Web Filing Webinar

Attend a live webinar on Web Filing to see a demonstration of the latest system changes and capabilities. An opportunity to ask questions about Web Filing follows the presentation. Each session is expected to last one hour and is eligible for a CPD credit.

Register for the next available Web Filing webinar:

Watch a pre-recorded Web Filing Webinar

Introduction to Web Filing:

Web Filing Pro Tips:

Important Considerations When Web Filing

QVP and Execution Copies

With the introduction of Web Filing, the Quality Verification Program has identified a significant number of submissions where the designate does not have the proper execution copy of the Web Filing form.

The execution copy must be a print of the Web Filing form the designate electronically signed. If the designate does not have an execution copy of the submitted form, the Registrar of Land Titles will likely require that the application be withdrawn and resubmitted.

On Web Filing forms, the timestamp is an easy reference to confirm the execution copy and the form are the same. Located on the bottom center of both the Web Filing form and it’s execution copy, the timestamp appears the first time you generate the form and persists when editing or printing the form. By checking that the timestamp on the Web Filing form is identical to the timestamp on the execution copy, you can ensure your submission is in compliance with Part 10.1.

To avoid quality verification issues in Web Filing, follow these tips:

  • Always edit the existing Web Filing form. Do not delete a Web Filing form when you have a wet ink execution copy. This will void the execution copy and require you to create and execute a new form.
  • Do not create or re-create a Web Filing form based on the contents of a Web Filing execution copy or PDF form.
  • You can edit an e-signed form; the designate will need to e-sign the form again after editing.

You must use myLTSA to edit an existing Web Filing form; you cannot edit a Web Filing form with 3rd party conveyancing software. A number of resources and video tutorials are available to support customers’ transition to Web Filing and to help ensure compliance with the Quality Verification Program. Visit Quality Verification Resources and myLTSA Web Filing Help for more information.

Authorized Use of a Juricert Digital Certificate

Under the Land Title Act, only an individual who is issued a certificate by Juricert is authorized to use it to electronically sign land title documents. It is an offence to incorporate the signature of another person into a document, as outlined in section 168.7 of the Land Title Act.

Safeguarding the authorized use of electronic signatures is crucial to the integrity of the land title system. Please review Division 4, Part 10.1 of the Land Title Act for certification requirements, and E-filing Directions from the Director of Land Titles for conditions where a certificate may be revoked.

Customer Feedback

Web Filing has been designed with ongoing customer input and testing. Customer feedback is an essential component for the design of LTSA products and services in order enhance customer experience.

If you have feedback about your experience with Web Filing, please let us know by completing this form.

Web Filing: Frequently Asked Questions